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Thursday, May 24, 2012



PUBLIC RELATIONS ASSOCIATION OF TANZANIA(PRAT)
CHAMA CHA MAAFISA UHUSIANO TANZANIA(PRAT)
THE ASSOCIATION
The Association was founded in 1999 by 16 individual members (public relations
practitioners) mainly from Parastatal organizations and few private companies. At
present the Association has only 47 members although there are more than 200
PR/Communication practitioners countrywide.

PRAT VISION
“To become a leading association responsible for developing public relations and
communication practice in Tanzania and beyond”.

PRAT MISSION
“To establish public relations and communication as a strategic management function
and also provide value added services to the organizations and its various
stakeholders”.

PRAT OBJECTIVES
The objectives of the association are, among others:
1. To facilitate the consideration and discussion of matters of interest to the Public
Relations and Communication practitioners.
2. To create and afford opportunities to its members to study, acquire and expand
their knowledge of the theory and practice of PR.
3. To promote and co-ordinate professional training and education in Tanzania,
and generally act as a clearing house for the exchange of ideas on the practice of
PR/communication.
4. To enhance better relations with media reporters so that they can have easier
access to information in government ministries, public and private companies, local
government, NGOs, industries, to promote public interest journalism.
5. To improve individual competence and adherence to the Code of Professional
Standards for the PR practice.

CORE COMPETENCE OF A PR PRACTITIONER
Programming and counseling. Internal Communication. External Communication.
Media relations. Investor and financial relations. Stakeholder management.
Organizing special events. Writing. Speeches. Production of publications, articles,
pamphlets, newsletters, TV and radio scripts, documentaries and annual reports.
Sponsorships. Corporate Social Responsibility. Community Relations. Crisis
communication and management. Marketing communication. Promotions. Public
education campaigns. Government and Parliamentary relations. Industry
specialization (body of knowledge). Internet and IT communication. Websites. PR
training. Protocol. Negotiations. Lobbying. Public opinion survey. Research and
evaluation. Communication audit. Media content analysis. Budgeting and
administration. Corporate Identity. Issues Management.

PRAT MANAGEMENT
The association shall have the following principal programs:
Annual General Meeting. The Executive Committee; it’s Constitution and by laws.

PRAT MEMBERSHIP
Full membership; Associate membership; Corporate membership and Honorary
membership.

FOR MORE DETAILS AND ENROLLMENT
Contact: Mr. Daniel E. Mshana - PRAT SECRETARY GENERAL
(email: Daniel.Mshana@tanesco.co.tz Mobile 0784 257 046).

PUBLIC RELATIONS IN TANZANIA



As the field of PR grows fast in the world due to its importance to the organizations, how is the situation in Tanzania?
Some years ago there was no Public Relation course in universities and colleges as it was just as an option and specialized in mass communication course in some universities. But due to the importance and need of PR specialist in organizations, five years ago this course started to be independent as different universities and colleges started to offer PR  course in the level of certificate, diploma and degree. This has brought the desire of many organization to employ PR practitioners by considering their importance in their organization.
Still there is controversial discussion on how does this professional taken in Tanzania as many students graduate with certificate, diploma and degrees of Public Relations while some other company do not consider this department.
We have to think of these issues;
·         Does the government support PR fields?
·          How  about his large number of PR graduates, how are they going to make exposure?
·         Do they need to be employed only?
·         How will the government and other institutions get benefit on making the use of PR practitioners in their institutions?
·         What about international relation issues; don’t we think that  the ministry of foreign affairs need  to have PR and advertising skills so as to have that ability of making the good image of our country?  
·         What is the contribution of Public Relations Association of Tanzania (PRAT) in advertising this field?
·         Is PRAT known to the students and other publics such as the government, private and NGO’S?
·         Is the teaching methodology making PR students more practical and competitive in this digital age?
·         Do the PR practitioner advertise themselves or they just wait the government to see them?
These are the few issues and questions that PR practitioners need to ask themselves as we are trying to make a step a head and gat known like other professionals like accountants, lawyers, engineers, doctors e.t.c .

There is still a challenge that  public relations  field is still a ‘little-understood’ and under utilized profession in Tanzania,  PR practitioner in Tanzania we have to unite and make exposure as well as give the detailed information on the importance of this field.

Read this article: by Erick Mchome- Citizen News  paper
IS PR taken seriously in Tanzania?
 Communication has evolved over the years in Tanzania to become one of the most essential disciplines. It is a little surprise, therefore, that more and more university graduates are taking public relations careers as companies seek to boost their images in a world in which accountability to, and proper communication with the public has become a key component of business. However, is the work of PR professionals in Tanzania really taken seriously?

One would be forgiven for answering the question in the affirmative without any element of doubt because at face value, all seems to be aglow in the prestigious field of public relations: the TV appearance, the press conferences and events. Yet experts and professionals in the communications field say behind all the glamour and glitter that more often than not comes with their career, PR is still grossly undervalued and massively underutilised in Tanzania.

Grossly undervalued
Rukia Mwangungulu, a communications specialist with a government agency, says with all the efforts that have been done to improve communication in the country, the field of public relations is facing many challenges as it tries to penetrate to be a culture in our society.

“It appears that PR is still undervalued and underrated as a marketing specialty in Tanzania. Most companies, for example, do not give public relations professionals enough space to determine the course and shape of the firms’ interaction with the public,” she observes.

“In most cases, the problem is with the attitude of senior management, who tend to lack trust and belief in the role of PR people – so sometimes even your efforts to provide information to the public face stiff resistance from within the organisation.”

In the public sector, public relations got a shot in the arm during former President Benjamin Mkapa’s second term when he launched the Communication Initiative to address the need for the government to tackle a potential PR disaster. By that time, the government had read the writing on the wall: the call for better service delivery, transparency, integrity, professionalism and good governance had become a song for the free media and civil society.

There was heavy criticism of government from various quarters, including the opposition. And the overnight explosion of the media coupled by and spurred on by an urban population overwhelmed by the new free economy posed a serious challenge. So, the idea behind the Communication Initiative was, therefore, to proactively shape the image of government amid mounting criticism, and to effectively justify the new policy as well as to communicate the success story of the current administration.

Attend regular training
In the same spirit, when President Jakaya Kikwete took over power, he gave the initiative more prominence by ordering that every ministry and government agency employ two professional communicators to handle the public relations portfolio. To date, heads of communication in government departments attend regular training to hone their PR skills. But has the attitude changed for the better?

Not much, suggests Martin Mugarula, who also works as an information officer with a government department. “Of course, most departments have communications units, but that is all – the PROs are there because the President gave the order. But in reality, their work is not taken seriously,” says Martin, a mass communications graduate.

“In most cases you find that a junior PR officer does not have a say when it comes to decision-making on matters related to external communication – your advice is thrown away. You want to release information to all the media houses, for example, but your senior won’t hear about that because they want the information given to the state media.”

The majority of PR specialists in the country are grossly underpaid, Martin adds, earning much less that their counterparts in other African countries where the career is more appreciated. More so, Tanzania does not have a vibrant body of PR practitioners, that functions like the Public Relations Institute of South Africa (Prisa), for example.

Irene Kiwia, managing director of Frontline Management, a top PR consultancy in Dar es Salaam says she has started mobilising public relations practitioners in Tanzania to set up the organisation.
“I believe by the end of this year we will be having it. We are planning to bring PR experts from developed countries to share their skills with local practitioners,” says Irene, who also decries the slow growth of the industry as a result of lack of understanding of its scope.

Interestingly, from college and university, an increasing number of journalism and mass communication graduates are opting for careers in public relations. At Tumaini University, Iringa, 80 per cent of journalism students last year preferred to major in public relations. The trend is said to be the same at St Augustine University and University of Dar es Salaam’s School of Journalism and Mass Communication. Gone are the days when print and electronic journalism were the dream of many mass communication students.

And of late, many students admit to desire to follow in the footsteps of the likes of Rukia Mtingwa of Vodacom Tanzania, former Multichoice public relations manager Lucy Kihwele and Kelvin Twisa of Airtel, who have become regular representatives of big companies in the media.

Despite the growing interest in the field, says Genevieve Kasanga, Kensington Associates Ltd director, PR as a discipline is yet to be fully appreciated and taken seriously by many influential individuals and organisations in Tanzania.
“PR is not growing fast in Tanzania because there are people in the industry who do not know how much it helps to build the image and reputation of their organisations,” says Genevieve, whose company offers PR consultancy and training.

“I believe what we might need now is for the curriculum in schools and colleges that offer PR studies to be amended in such a way that it suits the current scenario,” adds the former corporate affairs official of Standard Chartered (UK).
Barbara Kambogi, Multichoice Tanzania public relations manager, predicts that despite the hurdle, the PR industry is posed for continued growth.

“I think it will grow to be as big as the marketing industry in Tanzania because more and more organisations are realising the importance of public relations,” she says.
Paul Brown, Chat Public Relations Agency director agrees. He says contrary to common belief PR is key to business. “The success of any organisation can be determined by how good its PR department is because it is the face and the voice of the organisation,” says Brown.

Generally, many key individuals and organisations agree that PR is very important. But while this is clear, implementation remains a challenge, experts say.

Elsewhere, the practice of public relations is spread widely. The Public Relations Society of America (PRSA), the world’s largest public relations organisation, is a community of more than 21,000 well-paid professionals that works to advance the skill set of public relations. PRSA also fosters a national student organisation called Public Relati
ons Student Society of America (PRSSA).   

Tuesday, May 15, 2012

PUBLIC RELATIONS TOOLS



PRINT MEDIA


Most of the efforts chapters make in public relations are through forms of print media, primarily newspapers. These are usually the most visible outlets on college campuses, especially school newspapers, and in the local community.


PRESS RELEASE
The press release is the most common material provided to media outlets. These documents provide a brief, yet thorough, description of an upcoming activity, whether it is rush or a service project.


PHOTOGRAPHSThere are usually two types of photographs in publicity portrait shots, where people pose for the camera and smile, and candids, where the subjects are doing something.
Control over message, pay lesser than an advertisement. It is a strategic tool, but should not be used too often.

INTERVIEWS/FEATURES Meeting journalists.

Here there is lot of room for different interpretations. More often than not, press releases will not be printed verbatim. Even though your media contact will likely rewrite them, possibly including additional quotes or information they research on their own your press releases should be written well enough. However, there are also times that a press release will encourage a reporter to do more, such as conduct a full interview with chapter members or write a feature article on an upcoming project. While doing sponsorships one should try to brand it with the event simultaneously.

BROCHURE

A booklet published by the organization which contains the organisations background, its ethics, vision, mission, its past, present and future projects, its USP, etc.Eg: brochure given to new employees to give them a gist of the organisation.
POSTER AND CALENDAR

Any poster or calendar used to achieve a public relations objective.

WRITTEN SPEECH

The typewritten or printed text of a speech given to achieve a public relations objective.

INTERNAL NEWSLETTERS AND PUBLICATIONS

this helps in keeping information about the company, its profits, employees etc. is given.

EVENT AND PRESS SUPPORT

Special events are acts of news development. The ingredients are time, place, people, activities, drama, showmanship; one special event may have many subsidiary events, such as luncheons, banquets, contests, speeches, and many others as part of the build up.

LETTERS TO THE EDITOR

Submitting these articles does not require a media contact. This also gives an opportunity for any member to submit a letter on their chapter for printing in a local or campus newspaper.
ANALYSTS BRIEF

One tells about the company, what the company is doing. It is done to influence the stock buyers, analysts, employees and media.

CORPORATE ADVERTISING

If you believe the image of the company is good i.e. that trustworthy, reliable one, then you can use that as a PR tool. 

CONFERENCES AND SEMINARS

 It contacts associations and tells them to give numbers of their members so that they can talk to them. The members are contacted through telephones and asked to attend seminar. 

INTERNET:

This one medium has helped transform the whole business of marketing and public relations. In a way, it gives any organization the ability to promote themselves without having to rely solely on other media outlets. Websites and e-mail are the two most common methods to use the Internet for PR purposes.
WEBSITE

A chapter website should not only be designed to serve as a resource for members, but it should also present a positive message to nonmembers just "browsing through. Brief descriptions of chapter history, past projects and activities, and long-standing relationships with other organizations may give an outsider a positive impression of the fraternity. Like the newsletter, information for members shouldn't just inform, it should also encourage involvement and develop enthusiasm.

E-MAIL

Today, this has become the most common method used for communication between fraternity members. It can also be used to promote a chapter to fellow students and others, but it should be used carefully.

AUDIO AND VISUAL:

This division includes any audio or audio/visual presentation or program which serves a :Public Relations objective. Audio presentation. Any sound-only program, including telephone hot lines and other recorded messages, radio programs, public service announcements and audio news releases.Audio/Visual Presentation. Any internal or external audio-visual presentation using still illustrations, with or without sound, using one or more projectors. Film Or Video. Any film or video which presents information to an organization's internal audiences.

NEWS AND PUBLICITY:

News is something that interests many people today. From the point of view of THE TIMES OF INDIA, that means the national readers of THE TIMES OF INDIA and the metropolis readers of THE BOMBAY TIMES, etc. From the point of view of THE INDIAN EXPRESS, it means all the people interested in hardcore content and no masala.Every medium has a news standard of its own, and that is the criterion the publicist goes by in attempting to address publicity to the public through that medium;

SPECIAL EVENTS:

Special events are acts or news development. The ingredients are time, place, people, activities, drama, and showmanship. One special event may have many subsidiary events, such as luncheons, banquets, contests, speeches, and many others, as part of the build-up. The special event is the coup de maitre of publicity, propaganda, and public relations.

DO YOU WANT TO BE A MODERN CORPORATE PRACTITIONER?



To become a public relations officer, which in very simple terms is a person responsible for managing an organization's reputation, get at least a four-year college degree in public relations, communications or a related field. The types of courses you might find in these programs include mass communications, social media, business writing and others. Also, hone your writing, editing and communication skills. These skills might be called on daily when working in the profession of public relations — or PR, as it is commonly called. Being able to think on your feet, handle pressure and make decisions are other qualities that will help you become a public relations officer.
Public relations officers might also be called public relations specialists, public affairs officers or communications specialists. They have a variety of responsibilities, which typically include developing public relations campaigns, handling crisis communications and preparing media kits to provide information to news media. Public relations professionals might also develop marketing communications plans and produce print and television advertisements. Being able to multitask and change direction at a moment’s notice are important in your effort to become a public relations officer.
The scope of a public relations officer's job is often driven by the size of the organization for which he or she works. In a larger organization, the main job of a public relations officer might be to work with news media. In a smaller organization, the PR officer might do everything from writing press releases to overseeing employee communications.

Public relations officers also work in different industries. When deciding on a college to study public relations, consider whether you are interested in working in a specific area or industry, such as with a nonprofit group, in government or for a corporation. Research whether college programs you are looking at offer more specialized courses in line with your interests. Also, find out what kind of internship opportunities are provided by the schools you are looking at and whether they provide assistance with job placement.
While you are completing your college degree program, seek out internship opportunities that will help you gain experience and contacts. Join student chapters and attend the events of professional public relations organizations. The International Association of Business Communicators (IABC) is one example of such an organization, as is the Public Relations Society of America (PRSA).
Once you are close to completing a degree program to become a public relations officer, look for entry-level positions at companies, in government, at nonprofits and with other organizations. Consider attending networking events for public relations professionals. Professional organizations often maintain job listings that can be accessed by members. Contact agencies that specialize in placing public relations professionals. Review publications targeted to PR professionals for job advertisements, and check newspaper and online advertisements.
After you have worked in the public relations field, you potentially can progress by becoming accredited. Both PRSA and IABC offer accreditation programs to public relations and communications professionals. Other organizations might offer similar accreditation.
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A PLACE WHERE YOU CAN MEET OTHER PR PROFFESIONAL



PUBLIC RELATIONS ASSOCIATION OF TANZANIA(PRAT)
CHAMA CHA MAAFISA UHUSIANO TANZANIA(PRAT)
THE ASSOCIATION
The Association was founded in 1999 by 16 individual members (public relations
practitioners) mainly from Parastatal organizations and few private companies. At
present the Association has only 47 members although there are more than 200
PR/Communication practitioners countrywide.

PRAT VISION
“To become a leading association responsible for developing public relations and
communication practice in Tanzania and beyond”.

PRAT MISSION
“To establish public relations and communication as a strategic management function
and also provide value added services to the organizations and its various
stakeholders”.

PRAT OBJECTIVES
The objectives of the association are, among others:
1. To facilitate the consideration and discussion of matters of interest to the Public
Relations and Communication practitioners.
2. To create and afford opportunities to its members to study, acquire and expand
their knowledge of the theory and practice of PR.
3. To promote and co-ordinate professional training and education in Tanzania,
and generally act as a clearing house for the exchange of ideas on the practice of
PR/communication.
4. To enhance better relations with media reporters so that they can have easier
access to information in government ministries, public and private companies, local
government, NGOs, industries, to promote public interest journalism.
5. To improve individual competence and adherence to the Code of Professional
Standards for the PR practice.

CORE COMPETENCE OF A PR PRACTITIONER
Programming and counseling. Internal Communication. External Communication.
Media relations. Investor and financial relations. Stakeholder management.
Organizing special events. Writing. Speeches. Production of publications, articles,
pamphlets, newsletters, TV and radio scripts, documentaries and annual reports.
Sponsorships. Corporate Social Responsibility. Community Relations. Crisis
communication and management. Marketing communication. Promotions. Public
education campaigns. Government and Parliamentary relations. Industry
specialization (body of knowledge). Internet and IT communication. Websites. PR
training. Protocol. Negotiations. Lobbying. Public opinion survey. Research and
evaluation. Communication audit. Media content analysis. Budgeting and
administration. Corporate Identity. Issues Management.

PRAT MANAGEMENT
The association shall have the following principal programs:
Annual General Meeting. The Executive Committee; it’s Constitution and by laws.

PRAT MEMBERSHIP
Full membership; Associate membership; Corporate membership and Honorary
membership.

FOR MORE DETAILS AND ENROLLMENT
Contact: Mr. Daniel E. Mshana - PRAT SECRETARY GENERAL
(email: Daniel.Mshana@tanesco.co.tz Mobile 0784 257 046).

Tuesday, May 8, 2012


THE IMPORTANCE OF CORPORATE BUY-IN ON SOCIAL MEDIA

It is one thing for the people you work with to think that social media is a nice activity that you indulge in on your own time and quite another for them to understand what an effective tool it is.
If you are encountering resistance on the part of your business associates (or executives, perhaps), it is very important for you to help them to understand how important it is to be involved with social media for business and for the social media activities to be managed by an expert in that area. It is important to know that you are not alone when it comes to being met with resistance. On the other hand, making the effort to get the point across will be well worth it.
One thing that is for certain is that social media for business is here to stay. In most cases, the use of social media is no longer regarded as something fun to play with. It is no longer just about what you had for breakfast and where you are going on Saturday evening. It is an accepted and extremely effective tool that helps business owners to bring their businesses to the next level of success. Your first order of business is to get buy-in from the people with whom you work. They not only need to understand the importance and effectiveness of social media for business but they also need to understand how important it is to have the appropriate balance of traditional business dealings and social media activities. Each one is important in its own way.
Social media is there to be leveraged
It is important to drive the point home that social media for business is not a fly-by-night tool that does not need to be taken seriously. It has been proven over and over that it has a huge impact on business success. It is critical that businesses approach their social media strategies proactively rather than reactively when it comes getting the most out of using the available online tools to gain additional success. There should be no obstacles (or barriers) in the way when it comes to incorporating social media into the overall business strategy. Business people need to not only understand the value that social media can have for the business but should also jump on the social media bandwagon for sake of their business.
Positive support
It is extremely important, when it comes to social media buy-in, to have positive reinforcement for the entire social media marketing strategy. Businesses should encourage their staff to develop expertise in the social media realm and they should be rewarded for making a positive contribution to the business. Business people need to truly understand that they will be hurting their business if they fail to see the value that social media will have for their business’s long-term success.
Social media as an important business building block
A business’s social media activities serve as part of the solid foundation that holds the business in place. The business owner should regard social media as a communication platform that is powerful and effective and the business owner should be 100% committed to taking that social media foundation and establishing it as one of the main pillars that holds up the business.
Conclusion
Social media is critical to the success of your business. However, it will be a powerful and effective tool only if everyone involved is on the same page and there is a respect for its value and its contribution to the business overall. 

Monday, May 7, 2012


THE CONTEMPORARY CORPORATE COMMUNICATION FUNCTIONS
·        Many authors and different intellectuals in today's age  have given the suggestions about the contemporary functions of any corporate which aimed at yielding development in any society of companies or organizations.
        To evaluate and measure the impact of the organizational policies, procedures, and actions on various publics. This means the corporate communication officer is responsible in making follow up on the implementation of the organizational policies to make sure that they run smoothly so as to meet the organizational goals.
·         To establish and maintain relationship between an organization and its various publics such as employees, customers, dealers, vendors, shareholders, media, community, government, parliamentarians and others.
·       The catalyst of change. This means it is entrusted with the duty of engineering changes in awareness, opinions, attitudes and behaviors of various publics.
·         Corporate communication also is responsible in counseling the management to modify and adjust the policies, procedures and actions conflicting with the public interest to enable smooth functioning of the organization.
·      The watchdog of corporate interests and public expectations and as such counsels the management for the formation of new policies, procedures, and actions which are mutually beneficial to organization and publics.
·         To be the eyes and ears of the company. This is done through monitoring the awareness levels, opinions, attitudes, behaviors and response of various publics. Therefore the corporate communication officer is responsible in collecting any information which concerns the organization so as to get  opinions from different people.
TIM BERNERS LEE
i     In 1989,Tim Berners Lee developed an idea of hypertext by introducing the so called World Wide Web (www) in the World is now able to share and communicate information.Countries,Companies and individuals have capability to do business in the single interface entity.This reveals the so called Innovation that Mr.Lee had innovated and diffuse to the World.For his Innovation great changes has been experieced in the World in all spheres of life.It the opportunity.It is the opportunity for Companies evacuate this opportunity for the betterment of the Company.